Minutes of the Swift Current Branch Library Board
May 5, 2021 @ 7:00 pm
Virtual meeting via ZOOM
In Attendance: Courtney Stewart, Ann Stewardson, Katherine Bristow, Colleen Penner, Sharon Uteck, Peggy Drinkle, Rhonda Forster, Tanya Selk, Ryan Switzer
Regrets: Larry Kielo, Andrea McCrimmon
Guests: Kathryn Foley, Director Chinook Regional Library
1. The meeting was called to order at 7:00 p.m. by Courtney Stewart
2 Motion to approve the agenda as amended
Motion: Katherine Bristow
Second: Sharon Uteck
Discussion:
Carried
3. Motion to approve the minutes of the April 14, 2021 meeting as circulated
Motion: Tanya Selk
Second: Ryan Switzer
Discussion:
Carried
4. Correspondence
a. 2021-04-21 Follow up to SCLB Letter of Recommendations to CRLB
b. 2021-04-23 Gmail – Book Club
c. 2021-04-27 Gmail – re SCLB recommendations
d. 2021-04-28 Gmail – Desiree Unvoas Resignation
e. 2021-04-29 Gmail – Office in the conference room
f. 2021-04-29 Letter to the Board from Dawn Stark
5. Old Business
a. Fundraisers
i. Book Nook Update
-May 16 is the date that the weeded books will be removed from the old office building;
Colleen and Peggy to meet Kathryn on Monday May 10 at 5:15 to choose books before they
are picked up
ii. Plant Fundraiser
-18 spider plants have been planted by Courtney
iii. Adopt a Book
-no report
iv. Book Ball
-provide ideas to Tanya
v. Book Sale
-will be planned for October 16
-Colleen will book the date with the mall
vi. 50/50
-discussion; previous records will be reviewed before tickets are printed
b. letter to funeral homes
-report provided by Ann
-the current form needs to be amended specifically for funeral homes; they would make copies and
leave them by the guest books at funerals
-Ann and Courtney will write a letter to the funeral homes
-discussion about having information listed indicating where donations need to be sent
c. Budget for 2021
-Adopt a Book goes to purchase bestsellers
-Courtney will reach out to the staff regarding their priorities for financial support
d. Recommendations from SCLB to Chinook Regional Board
-Andrea on leave until August 3
-there have been no conversations with Andrea by the Regional Board or by Kathryn
e. Conference Room Renovation
-previously approved at the board level
6. New Business
a. Resignation of Desiree Unvoas
Motion “It is with regret that the Swift Current Library Board accepts the resignation of Desiree
Unvoas as a member of the board”
Motion: Sharon Uteck
Second: Ann Stewardson
Discussion:
Carried
b. Sage Hill Writers’ Workshop
Motion “that the Swift Current Library Board pays for the Sage Hill Workshop for 2020 and 2021
(July 19-23) to a maximum cost of $560.00”
Motion: Courtney Stewart
Second: Katherine Bristow
Discussion:
Carried
c. Book Club
Motion “that the board pays for the current book club selection at a cost of $159.90 (10 copies)
at which time the books would be placed in the book club collection”
Motion: Sharon Uteck
Second: Ryan Switzer
Discussion:
Carried
d. Request to Dawn Stark to attend board meetings
-Courtney and Kathryn will correspond with Dawn
7. Reports
a. Bank Statements
Motion to accept the April bank statement as presented
Motion: Tanya Selk
Second: Peggy Drinkle
Discussion:
Carried
b. Branch Report
-report provided by Kathryn Foley (due to the absence to be of Andrea McCrimmon)
-report attached
c. Regional Board Report
-oral report provided by Ann Stewardson, Sharon Uteck, and Ryan Switzer
d. City Report
-oral report provided by Ryan Switzer
Motion to accept the reports as presented
Motion: Colleen Penner
Second: Rhonda Forster
Discussion:
Carried
8. In Camera Meeting
Motion to move to an in camera meeting
Motion: Courtney Stewart
Second: Tanya Selk
Carried
Motion to arise from the in camera meeting
Motion: Katherine Bristow
Second: Ryan Switzer
Carried
9. Motion “that the Swift Current Library Board write a letter to the city of Swift Current requesting a meeting with Ryan Switzer, Tim Marcus and Mayor Al Bridal to discuss issues in the relationship between the local library board and the Chinook Regional Board”
Motion: Katherine Bristow
Second: Ann Stewardson
Discussion:
Carried
10. Meeting Adjourned at 9:12 p.m.
Motion: Peggy Drinkle
Carried
Next Meeting: June 2, 2021 @ 7:00 pm