June 2021 minutes

Minutes of the Swift Current Branch Library Board

June 2, 2021 @ 7:00 pm

Virtual meeting via ZOOM

In Attendance: Courtney Stewart, Ann Stewardson, Katherine Bristow, Colleen Penner, Sharon Uteck,  Peggy Drinkle, Rhonda Forster, Tanya Selk, Ryan Switzer, Larry Kielo

Regrets:  Andrea McCrimmon

Guests:    Kathryn Foley, Director Chinook Regional Library

                   Donna Thiessen, Acting Manger Swift Current Branch Library

1.     The meeting was called to order at 7:09 p.m. by Chair Courtney Stewart

2     Motion 2021.06.01 “to approve the agenda as amended”

                                                                                Motion:  Larry Kielo

                                                                                Second:  Colleen Penner



3.    Motion 2021.06.02 “to approve the minutes of the May 5, 2021 meeting as circulated”

Motion:  Sharon Uteck

                                                                             Second:   Ryan Switzer




      a. 2021-05-21 Gmail – Copy of information request to Andrea McCrimmon

      b. 2021-05-25 Gmail from Dawn regarding Swift Current Branch budget

      c. Gmail from Dawn regarding the Adopt a Book fundraiser

      d. Gmail from Dawn regarding prizes for summer reading program

5.   Old Business

      a. Fundraisers

 i. Book Nook Update

    -books have been delivered to the Welcome Center and the Salvation Army

    -Colleen will check with Prairie Lake Regional Park to see if they would like some books for

     campers during the summer

ii. Plant Fundraiser

    -many have been sold

iii. Adopt a Book

     -oral report provided by Ann

     -new name for the fundraiser (Grow our Community Library) along with a new form

     -thank you to Dawn for creating the poster and form

     -the new information will be provided to the funeral homes

     Motion 2021.06.03 “to change the name of the Adopt-a- Book fundraiser to the

     Grow our Community Library fundraiser, use the new form created by branch staff, and

     request that the website be updated to include the new information”

                                                                Motion:  Courtney Stewart

                                                          Second:   Ann Stewardson



iv. Book Ball

     -provide ideas to Tanya

v.   Book Sale

     -the Swift Current Mall is booked for October 16 and 17

     -cost will be $400.00 plus GST (20 tables/6 chairs)

     -Sept. 19, 26 and October 3 will be sorting days

     -advertising to begin in September

     -ask the branch staff to create bookmarks to give out advertising the sale

vi. 50/50

      -no report

      -Larry will take this on

      -200 tickets to be printed

6.    New Business           

        a. Summer Reading Prizes

        Motion 2021.06.04 “that the Swift Current Library Board provide a maximum of $200 to purchase

       prizes for the Summer Reading Program”

        -the amount for the prizes to come out of a debit card provided to Dawn                                                                                                                                       Motion:  Katherine Bristow

                                                                              Second:  Rhonda Forster



        Motion 2021.06.05 “to provide Dawn with a debit card with a limit of $250.00 to be used for

       library expenses”

                                                                                Motion:  Sharon Uteck

                                                                              Second:  Larry Uteck



Electronic Motion 2021.06.06 (June 3, 2021) “to have Krupali Bhatt added as signing authority to the Swift Current Library Board bank account and to provide her with a debit card with a limit of $250.00 to be used for library expenses”

                                                                                Motion:  Katherine Bristow

                                                                                Second:  Ann Stewardson



        Electronic Motion 2021.06.07 (June 3, 2021) “to reply to a letter received from Charlene Orr dated

        April 23, 2021”

                                                                                Motion:  Peggy Drinkle

                                                                                Second:   Colleen Penner



        b. Budget 2021

        -3D Printer replacement will be put on hold

        -Best Sellers

         Motion 2021.06.08 “that the Swift Current Library Board provide $583.12 for the purchase of best


                                                                                Motion:  Peggy Drinkle

                                                                                Second:  Katherine Bristow



7.    Reports

        a. Bank Statements

            Motion 2021.06.09 “to accept the May bank statement as presented”                       

                                                                                Motion:  Katherine Bristow

                                                                                Second:   Rhonda Forster



         b. Branch Report

 -report provided by Kathryn Foley (due to the absence to be of Andrea McCrimmon)

                -report attached

         c. Regional Board Report 

 -oral report provided by Sharon Uteck and Ryan Switzer

         d. City Report

                -oral report provided by Ryan Switzer 

               Motion 2021.06.10 “to accept the reports as presented”

                      Motion:  Peggy Drinkle

                       Second:   Sharon Uteck



8.    In Camera Meeting

-no in camera meeting

9.   Upcoming Meeting Dates:     NOTE there will be no meetings in July and August

                September 8

October 6

               November 10

December 8

10.   Meeting Adjourned 8:21 p.m.

Motion:  Larry Kielo


Next Meeting:      September 8, 2021  @  7:00 pm   

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