Minutes of the Swift Current Branch Library Board
February 3, 2021 @ 7:00 pm
Virtual meeting via ZOOM
In Attendance: Courtney Stewart, Ann Stewardson, Katherine Bristow, Larry Kielo, Colleen Penner, Sharon Uteck, Peggy Drinkle, Rhonda Forster, Ryan Switzer
Regrets: Andrea McCrimmon, Desiree Unvoas, Tanya Selk
Guest: Kathryn Foley, Director Chinook Regional Library
1. The meeting was called to order at 7:07 p.m. by Courtney Stewart
2. Motion that Courtney Stewart be appointed as Chair of the Swift Current Library Board until
December 2021
Motion: Peggy Drinkle
Second: Sharon Uteck
Carried
3. Motion that Tanya Selk be appointed as Vice Chair of the Swift Current Board until December 2021
Motion: Katherine Bristow
Second: Larry Kielo
Carried
4. Motion that Peggy Drinkle be appointed as secretary of the Swift Current Library Board until
December 2021
Motion: Larry Kielo
Second: Ann Stewardson
Carried
5. Motion to approve the agenda as amended
Motion: Colleen Penner
Second: Rhonda Forster
Discussion:
Carried
6. Motion to approve the minutes of the January 6, 2020 meeting as circulated
Motion: Sharon Uteck
Second: Ann Stewardson
Discussion:
Carried
7. Correspondence
a. Email from Jackie Schlamp (City Clerk) regarding Chinook Regional Board appointments
b. Email from Kelley Elliot regarding tax receipts (discussed under Adopt-a-Book discussion)
8. Old Business
a. Fundraisers
i) Book Nook update
-reminder for board members to check with their contacts
ii) Plant Fundraiser
-most plants have been sold; more should be started and Courtney will contact board
members involved
iii) Adopt-a-Book Campaign
-discussed under New Business
b. Letters to Funeral Homes
– Warrens and Swift Current Funeral Homes will create a link on their webpage for the Adopt- a- Book campaign
– a brochure on the campaign will be sent to Parkside, Warrens, and Swift Current Funeral Homes
c. Thank you cards have been sent to Bruce Deg and Kim Shepherd for their service to the board
9. New Business
a. Board Governance Documents and Orientation Documents
i) Access to SCLB Google Drive was sent to all board members
– a possible link in the organizational chart from the Swift Current Local Board to the Regional
Board will be investigated and discussed at the next Board meeting
b. Budget for 2021:
-to be discussed at a later meeting; please review the draft
c. Adopt-a-Book Fundraiser
-CRLdonation@chinook.lib.sk.ca should be used as the address for etransfers for any fundraiser
-accurate information on each donor must be kept and sent to Regional Office so
that receipts can be issued; the board will create a form to be used
-the Regional office will ensure that all monies raised through fundraising by the Swift Current Local Board will be returned to the local board
-information on each fundraiser should be sent to Regional Office prior to the start date of the fundraiser beginning
-Swift Current Branch is a branch of Chinook Regional Library and tax receipts should be issued
through the Regional Office
-information on each fundraiser should be written down and provided to branch staff
d. City of Swift Current Recreation, Parks, & Culture Master Plan
-The Swift Current Library Board prefers the library remains in its current location (downtown)
e. Annual General Meeting date
-this must occur before Chinook Regional Library AGM
-Swift Current AGM will be April 7; the virtual Zoom meeting to be live streamed
10. Bank Statements
-tabled until the March meeting
11. Reports
a. Branch Report
-report provided by Kathryn Foley (due to the absence to be of Andrea McCrimmon)
-report attached
b. Regional Board Report
-oral report provided by Ann Stewardson, Sharon Uteck, and Ryan Switzer
Motion to accept the Branch and Regional Board reports as presented
Motion: Colleen Penner
Second: Larry Kielo
Discussion:
Carried
c. City Report
-oral report provided by Ryan Switzer
Motion to approve the city report as presented
Motion: Larry Kielo
Second: Sharon Uteck
Discussion
Carried
12. In Camera Meeting
Motion to move to an in camera meeting
Motion: Ann Stewardson
Second: Ryan Switzer
Carried
i) In camera
Motion to arise from the in camera meeting
Motion: Ryan Switzer
Second: Colleen Penner
Carried
13. Meeting Adjourned at 8:49 p.m.
Motion: Colleen Penner
Next Meeting: March 3, 2021 @ 7:00 pm