November 2021 minutes


Minutes of the Swift Current Branch Library Board

November 10, 2021 @ 7:00 pm

Virtual meeting via ZOOM

In Attendance: Courtney Stewart, Sharon Uteck, Peggy Drinkle, Rhonda Forster, Ryan Switzer, Larry Kielo, Colleen Penner, Katherine Bristow, Ann Stewardson, Tanya Selk, Donna Thiessen, Acting Branch Manager

Guest:    Kathryn Foley, Director Chinook Regional Library

1.    The meeting was called to order at 7:13 p.m. by Chair Courtney Stewart

2     Motion 2021.11.01 “to approve the agenda as amended”

                                                                                Motion:                    Ryan Switzer

                                                                                Second:    Sharon Uteck

                                                                                Discussion:  

                                                                                Carried

3.    Motion 2021.11.02 “to approve the minutes of the October 13, 2021 meeting as circulated”

Motion:   Ryan Switzer

                                                                             Second:   Katherine Bristow

                                                                                Discussion:

                                                                             Carried

4Correspondence

      a. 2021.10.08 Gmail RE Sage Hill Young Writers’ Workshop

      b. 2021.10.08 Swift Current Teen Writing Invoice 2021

      c. 2021.10.12 email from Peg Olfert with invoice 211012

      d. 2021.10.12 email from Kathryn Foley with SLTA October update

      e. 2021.10.14 email of resignation from Peggy Drinkle

      f. 2021.1017 email from Rhonda Forster indicating her intent to reapply to the board

      g. 2021.10.19 email from Andrea McCrimmon informing the board of her resignation

      h. 2021.10.19 deposit information from Dawn

      i. 2021.10.22 email exchange from Jackie Schlamp informing her of board vacancies

      j. 2021.10.26 email from Kathryn Foley via SHA re: Obtaining Proof of Vaccination

      k. 2021.10.25 email from Ryan Switzer regarding board resignations

      l. 2021.10.26 email from Tanya Selk indicating her resignation from the board

      m. 2021.1028 email from Larry Kielo indicating his intent to reapply to the board

      n. 2021.10.31 email from Courtney Stewart indicating her resignation from the board

      o. 2021.10.31 email from Donna Thiessen with the Branch Report

      p. 2021.11.03 email requesting December 23 change of hours

      q. 2021.11.06 email from Ann Stewardson with information for CRL fall meeting

      r. 2021.11.06 email from Ann Stewardson with letter of resignation from the board

      s. 2021.11.10 email from Ann Stewardson with the CRL report

5.  Reports

        a. Bank Statements

            Motion 2021.11.03 “to accept the September bank statement as presented”                          

                                                                                Motion:   Peggy Drinkle

                                                                                Second:   Rhonda Forster

                                                                                Discussion:

                                                                                Carried

            Motion 2021.11.04 “to accept the October bank statement as presented”               

                                                                                Motion:   Larry Kielo

                                                                                Second:   Katherine Bristow

                                                                                Discussion:

                                                                                Carried

         b. Branch Report

 -report provided by Donna Thiessen                       

 -report attached

         c. Regional Board Report 

 -oral report provided by Sharon Uteck and Katherine Foley

 -the fall CRL report was circulated by Ann Stewardson and is attached

         d. City Report

               -oral report provided by Ryan Switzer             

          Motion 2021.11.05 “to accept the reports as presented”

                      Motion:   Sharon Uteck

                       Second:   Courtney Stewart

                        Discussion:         

Carried

5.  Old Business

     a. Art Gallery Trailer

         -the wheels are in motion  to have the art gallery trailer turned over to the library board; thanks to

          Ryan for exploring this idea with the city

     b. Electronic Motion (dated November 4, 2021) 2021.11.06 “that the Swift Current Branch Library

         Board approves a request to change library hours on December 23 to 10 am – 6 pm”

                                                                Motion:   Courtney Stewart

                                                                Second:   Peggy Drinkle

                                                                Discussion:

                                                                Carried

     c. Book Nook Update

         -a summary of the project will be prepared by Peggy for the new board

     d. Fundraising 

         i. Plant Fundraiser

            -no update

        ii. Grow Your Community Library

            -no update

        iii. Book Ball

              -postponed

        iv. Book Sale

             -cancelled

         v. 50/50

             -cancelled

6.  New Business

     a. Secretary of the Board Position

        – minutes will continue to be taken by a board member (the recorder) ; the branch manager will act

        as secretary   

     b. Resignations

         i. Peggy Drinkle (effective December 31, 2021)

        ii. Ann Stewardson (effective December 31, 2021)

        Motion 2021.11.07 “that the resignations of Peggy Drinkle and Ann Stewardson be accepted with

        regret”

                                                                                               Motion:  Courtney Stewart

                                                                                       Second:  Colleen Penner

                                                                                                Carried

     c. Signing authority

        Motion 2021.11.08 “that Larry Kielo and Sharon Uteck are to have signing authority”

                                                                                               Motion:  Ryan Switzer

                                                                                                Second:  Colleen Penner

                                                                                            Discussion:

                                                                                                Carried

     d. Change of hours

     Motion 2021.11.09 “that the library be closed on November 19 for staff training”

                        Motion:   Courtney Stewart

                       Second:   Ann Stewardson

                        Discussion:         

Carried

7.  In Camera Meeting

     Motion 2021.11.10 to move to an in camera meeting

Motion:  Courtney Stewart

                                                                        Second:  Peggy Drinkle

                                                                        Carried

      a. In camera

     Motion 2021.11.11 to arise from the in camera meeting

                                                                        Motion:                  Courtney Stewart

                                                                        Second:  Ann Stewardson

                                                                        Carried

     Motion 2021.11.12 “that the Swift Current Library Board recommend the city of Swift Current

     explore having the Swift Current Branch Library withdraw from the Chinook Regional Library system

     and become a municipal library”

                                                                                Motion:  Peggy Drinkle

                                                                                Second:  Katherine Bristow

                                                                                Discussion:

                                                                                Carried unanimously

8.   Meeting adjourned at 8:41 p.m.

Motion 2021.11.13 “to adjourn”

Motion :  Ryan Switzer

Carried

Next Meeting:      December 8, 2021 @ 7:00 pm   

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