Minutes of the Swift Current Branch Library Board
November 10, 2021 @ 7:00 pm
Virtual meeting via ZOOM
In Attendance: Courtney Stewart, Sharon Uteck, Peggy Drinkle, Rhonda Forster, Ryan Switzer, Larry Kielo, Colleen Penner, Katherine Bristow, Ann Stewardson, Tanya Selk, Donna Thiessen, Acting Branch Manager
Guest: Kathryn Foley, Director Chinook Regional Library
1. The meeting was called to order at 7:13 p.m. by Chair Courtney Stewart
2 Motion 2021.11.01 “to approve the agenda as amended”
Motion: Ryan Switzer
Second: Sharon Uteck
Discussion:
Carried
3. Motion 2021.11.02 “to approve the minutes of the October 13, 2021 meeting as circulated”
Motion: Ryan Switzer
Second: Katherine Bristow
Discussion:
Carried
4. Correspondence
a. 2021.10.08 Gmail RE Sage Hill Young Writers’ Workshop
b. 2021.10.08 Swift Current Teen Writing Invoice 2021
c. 2021.10.12 email from Peg Olfert with invoice 211012
d. 2021.10.12 email from Kathryn Foley with SLTA October update
e. 2021.10.14 email of resignation from Peggy Drinkle
f. 2021.1017 email from Rhonda Forster indicating her intent to reapply to the board
g. 2021.10.19 email from Andrea McCrimmon informing the board of her resignation
h. 2021.10.19 deposit information from Dawn
i. 2021.10.22 email exchange from Jackie Schlamp informing her of board vacancies
j. 2021.10.26 email from Kathryn Foley via SHA re: Obtaining Proof of Vaccination
k. 2021.10.25 email from Ryan Switzer regarding board resignations
l. 2021.10.26 email from Tanya Selk indicating her resignation from the board
m. 2021.1028 email from Larry Kielo indicating his intent to reapply to the board
n. 2021.10.31 email from Courtney Stewart indicating her resignation from the board
o. 2021.10.31 email from Donna Thiessen with the Branch Report
p. 2021.11.03 email requesting December 23 change of hours
q. 2021.11.06 email from Ann Stewardson with information for CRL fall meeting
r. 2021.11.06 email from Ann Stewardson with letter of resignation from the board
s. 2021.11.10 email from Ann Stewardson with the CRL report
5. Reports
a. Bank Statements
Motion 2021.11.03 “to accept the September bank statement as presented”
Motion: Peggy Drinkle
Second: Rhonda Forster
Discussion:
Carried
Motion 2021.11.04 “to accept the October bank statement as presented”
Motion: Larry Kielo
Second: Katherine Bristow
Discussion:
Carried
b. Branch Report
-report provided by Donna Thiessen
-report attached
c. Regional Board Report
-oral report provided by Sharon Uteck and Katherine Foley
-the fall CRL report was circulated by Ann Stewardson and is attached
d. City Report
-oral report provided by Ryan Switzer
Motion 2021.11.05 “to accept the reports as presented”
Motion: Sharon Uteck
Second: Courtney Stewart
Discussion:
Carried
5. Old Business
a. Art Gallery Trailer
-the wheels are in motion to have the art gallery trailer turned over to the library board; thanks to
Ryan for exploring this idea with the city
b. Electronic Motion (dated November 4, 2021) 2021.11.06 “that the Swift Current Branch Library
Board approves a request to change library hours on December 23 to 10 am – 6 pm”
Motion: Courtney Stewart
Second: Peggy Drinkle
Discussion:
Carried
c. Book Nook Update
-a summary of the project will be prepared by Peggy for the new board
d. Fundraising
i. Plant Fundraiser
-no update
ii. Grow Your Community Library
-no update
iii. Book Ball
-postponed
iv. Book Sale
-cancelled
v. 50/50
-cancelled
6. New Business
a. Secretary of the Board Position
– minutes will continue to be taken by a board member (the recorder) ; the branch manager will act
as secretary
b. Resignations
i. Peggy Drinkle (effective December 31, 2021)
ii. Ann Stewardson (effective December 31, 2021)
Motion 2021.11.07 “that the resignations of Peggy Drinkle and Ann Stewardson be accepted with
regret”
Motion: Courtney Stewart
Second: Colleen Penner
Carried
c. Signing authority
Motion 2021.11.08 “that Larry Kielo and Sharon Uteck are to have signing authority”
Motion: Ryan Switzer
Second: Colleen Penner
Discussion:
Carried
d. Change of hours
Motion 2021.11.09 “that the library be closed on November 19 for staff training”
Motion: Courtney Stewart
Second: Ann Stewardson
Discussion:
Carried
7. In Camera Meeting
Motion 2021.11.10 to move to an in camera meeting
Motion: Courtney Stewart
Second: Peggy Drinkle
Carried
a. In camera
Motion 2021.11.11 to arise from the in camera meeting
Motion: Courtney Stewart
Second: Ann Stewardson
Carried
Motion 2021.11.12 “that the Swift Current Library Board recommend the city of Swift Current
explore having the Swift Current Branch Library withdraw from the Chinook Regional Library system
and become a municipal library”
Motion: Peggy Drinkle
Second: Katherine Bristow
Discussion:
Carried unanimously
8. Meeting adjourned at 8:41 p.m.
Motion 2021.11.13 “to adjourn”
Motion : Ryan Switzer
Carried
Next Meeting: December 8, 2021 @ 7:00 pm