February 19, 2019 @ 7:00 pm
Swift Current Library
In Attendance: Peggy Drinkle, Tanya Selk, Katherine Bristow, Colleen Penner, Ann Stewardson, Larry Kielo, Rhonda Forster, Sharon Uteck, Courtney Stewart, Bruce Deg, Andrea McCrimmon
Regrets: Bev MacLaurin, Kim Shepherd
- Meeting was called to order at 7:01 pm by Chair Tanya Selk
- Announcements: no announcements
3. Welcome to new board members:
-welcome and introductions
4. Motion to approve the agenda as circulated
Motion: Bruce Deg
Seconded: Katherine Bristow
Carried
5. Minutes of the January 16, 2019 meeting be approved as circulated
Motion: Colleen Penner
Seconded: Katherine Bristow
Carried
6. Correspondence:
-no correspondence
7. Old Business:
a. Questions arising from the January minutes:
b. Adopt a Book Fundraiser:
-plans for the fundraiser were reviewed by the Chair
-two dates selected for the fundraiser kickoff at the Pioneer Coop (Mall)– March 9, 16; future
“adopt a book” sales will be handled at the library by staff
-March 9 (Katherine, Sharon – 10:00 – 12:30 pm; Ann, Colleen – 12:30 -3:00 pm)
-March 16 (Tanya, Rhonda– 10:00 – 12:30 pm; Larry, Kim– 12:30 – 3:00 pm)
-NOTE: board members working the first shift please pick up materials required at the library the day before
-advertising on Facebook, swiftcurrentonline.com, and posters
-Larry to see if the Broncos would support this
-Andrea will take care of a float
Annual Book Sale and 50/50 draw:
-50/50 draw will start earlier this year
-the book sale will take place on October 19, 20
c. Governing Documents:
-amendments made to the number of board members; this must align with the Public Libraries Act 1996
-amendments made to appointing a designated chairperson
Motion to ratify the Swift Current library Board Practice and Procedure Manual as amended MOTION: Bruce
SECONDED: Courtney
Carried
-Governance Structure document reviewed
d. Update bank signing authority:
-still needs to be updated
e. Book Nooks:
-the role and locations of Book Nooks was reviewed
8. New Business:
a. Safe Places Certification
-Bruce spoke about the importance of the Safe Places Certification
-Andrea will request a presentation from the city at an upcoming Board meeting
9. Reports:
a. Regional Board Report
-new director beginning March 1 (Kathryn Foley)
-committee struck to determine use of $60,000 bequest
b. City Report
-no report
-Literacy Week proclaimed January 31
c. Branch Manager Report
-report attached
Motion to accept all reports as presented.
Motion: Larry
Seconded: Ann
Carried
d. Review Bank Statement:
Motion to approve the bank statement as presented
Motion: Kathryn
Seconded: Colleen
Carried
10. Meeting Adjourned at 8:16p.m.
Motion: Courtney
Next Meeting: Tuesday March 20, 2019 @ 7:00 pm
NOTE: This is the AGM