January 16, 2019 @ 6:30 pm
Swift Current Library
In Attendance: Bev MacLaurin, Peggy Drinkle, Tanya Selk, Katherine Bristow, Colleen Penner, Kim Shepherd, Bruce Deg, Andrea McCrimmon
- Meeting was called to order at 6:35 pm by Chair Tanya Selk
- Announcements:
– welcome to Bruce Deg, our new city council representative
3. Motion to approve the agenda as circulated
Motion: Bev MacLaurin
Seconded: Peggy Drinkle
Carried
4. Minutes of the December 11, 2018 meeting approved as circulated
Motion: Kim Shepherd
Seconded: Colleen Penner
Carried
5. Correspondence:
-no correspondence
6. Old Business:
a. Questions arising from the December minutes:
– Peggy’s question about coordinating the “buy a book” drive with the Coop was addressed under February Fundraiser
b. Provincial Consultation Report:
-copies of the report were distributed. Board members had a previous opportunity to review the report online. Our concerns and questions for the panel have been addressed in the report.
c. February Fundraiser:
– to begin in March 2019
-Tanya will prepare an “Adopt a Book” form for people to complete if they want to purchase a book(s) for the library
-Peggy will contact the Coop about having a table for two Saturdays in March (from 11:00 am -2:00 pm) to launch the fundraiser
-a book plate will be placed in each book with the purchaser’s name
-tax receipts for $25.00 or more will be issued; donations of less will be gladly accepted
-books purchased will become part of our “best sellers” collection and will remain at SC Branch for at least one year (unless they are lost or damaged).
-there will be a list of best sellers currently on order where people may choose one to “adopt”; they may also choose a genre and the library will choose a book in that genre
d. Governing Documents:
-the committee met and updated a local board governance document from the 1990’s
-Tanya presented the new document – Swift Current Library Board Practice and Procedure Manual”
-Board members are to carefully review the document prior to February’s meeting; a vote to adopt will take place then
e. Book Nooks:
-the locations for the Book Nooks will remain the same for 2019 (Fresh Start, Welcome Centre, Mental Health, Salvation Army, Crisis Services)
-a reminder to Board members who coordinate this to periodically contact locations
7. New Business:
a. Election of Vice Chair:
Election of Kim Shepherd to the Vice Chair position by acclamation
Motion: Bev MacLaurin
Seconded: Peggy Drinkle
Carried
b. Update Bank Signing Authority:
The Board Chair, Board Vice Chair, and Branch Manager shall have signing authority on behalf of Swift Current Branch Library.
Motion: Bruce Deg
Seconded: Katherine Bristow
Carried
Currently these positions are held by Tanya Selk (Chair); Kim Shepherd (Vice Chair) and Andrea McCrimmon (Branch Manager)
c. High School visits by Andrea
-Bev has arranged for Andrea to meet with the teacher and students of two classes at the Swift Current Comp to issue library cards to the students.
8. Reports:
a. Regional Board Report
-no report
-minutes from the October meeting were distributed
-Tanya will request the Director’s Report be included
-a new Director has been selected (but not yet ratified) beginning March 1 (Kathryn Foley)
b. City Report
-no report
c. Branch Manager Report
-report attached
Motion to accept all reports as presented.
Motion: Peggy Drinkle
Seconded: Katherine Bristow
Carried
d. Review Bank Statement:
Motion to approve the bank statement as presented.
Motion: Katherine Bristow
Seconded: Bev MacLaurin
Carried
9. Meeting dates for February – June 2019 were set:
Tuesday February 19 @ 7:00 pm
Wednesday March 20 @ 7:00 pm – Annual General Meeting
Wednesday April 17 @ 7:00 pm
Wednesday May 15 @ 7:00 pm
Wednesday June 19 @ 7:00 pm
10. Meeting Adjourned at 8:24 p.m.
Motion: Bev MacLaurin
Next Meeting: Tuesday February 19 @ 7:00 pm